How to Manage Distribution Groups as an Owner in 365
As an owner of a distribution group in Microsoft 365, you have the responsibility of managing the group's membership and settings. This article provides a step-by-step guide on how to manage distribution groups in 365.
Adding or Removing Members
To add or remove members from a distribution group, follow these steps:
- Sign in to your Microsoft 365 account and go to the Microsoft 365 admin center.
- In the left navigation pane, select Groups > Groups.
- Select the distribution group you want to manage.
- In the Members tab, select Add members or Remove members.
- In the Add members or Remove members pane, search for the users you want to add or remove and select them.
- Select Save to apply the changes.
Changing Group Settings
As an owner, you can also change the settings of a distribution group. Here's how:
- Sign in to your Microsoft 365 account and go to the Microsoft 365 admin center.
- In the left navigation pane, select Groups > Groups.
- Select the distribution group you want to manage.
- In the Settings tab, you can change the following settings:
- Group name
- Group description
- Group email address
- Group type (distribution group or security group)
- Group owner
- Group membership approval
- Group delivery management
- Group delegation
- After making the necessary changes, select Save to apply the changes.
Managing Group Membership Approval
As an owner, you can choose to approve or reject requests to join a distribution group. Here's how:
- Sign in to your Microsoft 365 account and go to the Microsoft 365 admin center.
- In the left navigation pane, select Groups > Groups.
- Select the distribution group you want to manage.
- In the Settings tab, select Membership approval.
- In the Membership approval pane, select the option you want:
- All members can join
- Owner approval is required
- Owner approval is required, but members can also join
- Select Save to apply the changes.
Conclusion
Managing distribution groups in Microsoft 365 is an important task for owners. By following the steps outlined in this article, you can easily add or remove members, change group settings, and manage membership approval.